Simple, transparent pricing
Choose the plan that works for your team. Start free, upgrade when you are ready. Cancel any time.
Save up to 25%
Starter
For individuals trying out structured task tracking.
$0 /seat/month
Free forever · up to 2 seats
- 2 seats, 1 project
- 50 tasks per project
- Task table and list view
- 500MB storage
- Community support (72hr)
- Gantt chart
- Dependencies
- Templates
Basic
For small teams getting started with roadmap tracking.
$9 /seat/month
Save 25% · $108/yr
$108 per seat per year · billed annually
Team of 5: $540 per year
- Unlimited projects
- 200 tasks per project
- Basic Gantt (monthly view)
- Board view
- Finish-to-Start dependencies
- 3 templates, 5 custom fields
- 5GB storage, PNG export
- Email support (24hr)
✓ 14-day money-back guarantee
Most Popular7-Day Free Trial
Standard
For growing teams needing advanced Gantt, delay simulation, and impact analysis.
$12 /seat/month
Save 14% · $144/yr
$144 per seat per year · billed annually
Team of 5: $720 per year
- Everything in Basic
- 400 tasks per project
- Advanced Gantt with drag and drop
- All 4 dependency types with lead and lag
- Delay Simulator
- Impact Matrix (direct dependents)
- All 10 templates incl. Hypercare
- 100GB storage, PNG, PDF, Excel export
✓ 14-day money-back guarantee
Professional
For PMOs running complex delivery with critical path, resources, budget, and portfolios.
$19 /seat/month
Save 21% · $228/yr
$228 per seat per year · billed annually
Team of 5: $1140 per year
- Everything in Standard
- 600 tasks per project
- Full critical path analysis
- Full transitive cascade Impact Matrix
- Baselines (5) and variance tracking
- Risk Register and heat map
- Resource Workload and Budget View with EVM
- Portfolio management (5 programmes)
✓ 14-day money-back guarantee
Enterprise
For large organisations needing unlimited scale, enterprise security, dedicated support, and a 99.9% uptime SLA.
- Unlimited everything in Professional
- SAML 2.0 SSO and SCIM provisioning
- IP allowlisting and multi-level permissions
- Custom data residency
- 99.9% uptime SLA, 1-hour critical response
- Named account manager and dedicated Slack channel
Custom pricing
Contact salesCompare every feature
| Feature | Starter | Basic | Standard | Professional | Enterprise |
|---|---|---|---|---|---|
| Views | Task table, list | + basic Gantt, board | All except Resource / full Budget | All views | All views |
| Gantt chart | - | Monthly view only | Daily/weekly/monthly + drag and drop | + critical path, baselines | + critical path, baselines |
| Dependencies | - | Finish-to-Start only | All 4 types + lead/lag | + cross-programme | + cross-programme |
| Impact Matrix | - | - | Direct dependents | Full transitive cascade | Full transitive cascade |
| Critical path analysis | - | - | - | Full with near-critical | Full with near-critical |
| Baseline tracking | - | - | - | 5 named baselines | Unlimited |
| Risk Register | - | - | - | Full with heat map | Full with heat map |
| Resource management | - | - | - | Workload + levelling | Workload + levelling |
| Budget tracking | - | - | Planned vs actual | Full EVM (CPI, EAC, ETC, VAC) | Full EVM |
| Time tracking | - | - | Basic logging | Advanced with cost rates | Advanced with cost rates |
| Chart export | - | PNG only | PNG, PDF, Excel | + portfolio exports | + portfolio exports |
| Templates | - | 3 basic | All 10 incl. Hypercare | + custom templates | + custom templates |
| File storage | 500MB | 5GB | 100GB | Unlimited | Unlimited + residency |
| Guest users per project | 0 | 0 | 5 | 10 | Unlimited |
| Activity log retention | 7 days | 1 month | 6 months | 12 months | Unlimited |
| Custom fields | 0 | 5 | 20 | Unlimited | Unlimited |
| Formula columns | - | - | - | Full support | Full support |
| Portfolio management | - | - | - | 5 programmes | Unlimited |
| Private projects | - | - | - | Yes | Yes |
| Single sign-on | - | - | - | - | SAML 2.0 + SCIM |
| Support | Community, 72hr | Email, 24hr | Email + chat, 12hr | Priority, 4hr | Named AM, 1hr critical |
How does Depentra compare?
| Capability | Depentra Standard | Generic PM tool | Spreadsheets |
|---|---|---|---|
| Delay simulation | Built-in, real time | Not available | Manual, error-prone |
| Cascade impact analysis | Automatic, scored | Add-on or missing | Not practical |
| All 4 dependency types + lag | Included | Often FS only | Formulas break |
| Earned value metrics | Professional tier | Rare | Manual quarterly ritual |
| Price per seat (annual) | $12/month | $19 to $30/month | Hidden in wasted hours |
What teams say
★★★★★
“Depentra showed us in one afternoon what our spreadsheets had hidden for months: a single vendor task was quietly pushing out four delivery groups. The delay simulator paid for the year on day one.”
Sarah Okonkwo
Delivery Director, Meridian Financial Group
★★★★★
“The impact matrix is the first thing I open every Monday. Cascade risk badges tell me exactly where to spend my week before anything actually slips.”
James Whitfield
Senior Business Analyst, Northgate Health
★★★★☆
“We replaced three tools with Depentra. Gantt, risks, and budget in one place, and the earned value metrics finally match what finance reports.”
Priya Raman
PMO Lead, Cobalt Energy Systems
Pricing questions, answered
How does the 7-day free trial work?
The Standard plan includes a 7-day free trial with no credit card required. You get full access to every Standard feature. At the end of the trial we will ask you to add payment details. If you do not, your account moves to read-only mode and your data is kept safe for 30 days.
Can I change plans at any time?
Yes. Upgrades take effect immediately with a prorated charge for the remainder of your billing period. Downgrades take effect at the end of your current billing period so you never lose time you have already paid for.
What counts as a seat?
A seat is any member of your organisation who can log in and work in your projects. Guest users on Standard tier and above do not consume seats.
Why is there a 3-seat minimum on paid plans?
Depentra is built for teams tracking cross-team dependencies, so paid plans start at 3 seats. The Starter plan supports up to 2 seats free of charge if you are working solo or in a pair.
What payment methods do you accept?
We accept Visa, Mastercard, American Express, and PayPal. Apple Pay and Google Pay are available in compatible browsers. Payments are processed by Stripe, a PCI DSS compliant payment processor. Card details never touch our servers.
Do you offer refunds?
Yes. All paid plans come with a 14-day money-back guarantee. If Depentra is not right for your team, contact us within 14 days of your first payment for a full refund. See our Refund Policy for details.
How much do I save with annual billing?
Annual billing saves up to 25% compared with paying monthly. Basic saves 25% ($108 vs $144 per year), Standard saves 14% ($144 vs $168), and Professional saves 21% ($228 vs $288).
Do you offer discounts for non-profits or education?
Yes. Registered non-profits and educational institutions receive 30% off any paid plan. Contact our sales team with proof of status to have the discount applied.
What happens to my data if I cancel?
Your account moves to read-only mode at the end of your billing period and all data is retained for 30 days. During that window you can export everything or reactivate. After 30 days data is permanently deleted.
What happens when I hit my task limit?
At 80% of any limit your Administrator receives a notification. At the limit, the action that would exceed it is blocked with a clear message and an option to upgrade. Nothing is ever deleted automatically.
What are guest users?
Guests are external collaborators, for example clients or vendors, invited to a specific project. Standard includes 5 guests per project, Professional includes 10, and Enterprise is unlimited. Guests do not consume paid seats.
How does team access work across plans?
Project Leaders invite members as Viewer, Contributor, or Editor. When joining a project, your plan must match or exceed the Project Leader’s plan; otherwise you will be prompted to upgrade or request access at a lower level.
Calculate your team's cost
Drag the slider to see monthly cost, annual cost, and annual saving per plan.
| Plan | Monthly cost | Annual cost | Annual saving |
|---|---|---|---|
| Basic | $96/mo | $864/yr | $288 |
| Standard | $112/mo | $1,152/yr | $192 |
| Professional | $192/mo | $1,824/yr | $480 |